Firelands Lutherans Active in Mission (FLAMe)
Board Meeting Minutes
July 18, 2016
Present: Brent Gardner, Darlene Janka, Pr. Monty Kaufman, Bob Krawetzki, Barry Laird, Judy McEowen, John Mears, Karen Munsterman, Dee Ridenour, Barb Rohrbacher, Michelle Schaffer, Cathy Wobser,
Absent: Jan TerVeen, Lori Schlick, and Jane Ann Cummings
Devotion: Barry provided the devotion about putting our confidence in the Lord that included Psalm 118.
Minutes: The Secretary’s minutes from June 20, 2016 were approved after a typing correction. Motion to accept the corrected minutes: Bob, Second: Dee.
Financial Report: The report is unchanged from last month. The checking account has $3,261.90 and the savings account has $4,432.63. Motion to accept the treasury report was made by Judy, Second: Karen. Motion passed.
JOY Time: The group met in July with 16 present. Our next meeting will be on August 11th.
The Giving Garden: The Garden is looking great and growing well. Deliveries have been made to Huron’s Community Meal, Huron Food Bank, Cross Roads, and Salvation Army. Bob suggested each church go out and pick baskets of produce to take back to their congregations for sharing. Cathy asked if church picnics could get corn from the garden. Bob thought these would be good ways for our congregations to see how FLAMe’s hard work has paid off and perhaps encourage new workers.
Stephen Ministry: The class is taking the month of July off and will resume in August.
2017 500th Anniversary of the Lutheran Reformation: Cathy announced that she heard from the Firelands Symphony Orchestra. Maestro Topilow will be performing Mendelssohn’s “Reformation” on opening night in October of 2017. FLAMe will seek donations to help cover the cost of our sponsorship. John suggested that the secretary contact Zion’s Foundation, Zion, Waterville, and Thrivent Financial. Pr. Monty reported that a Catholic/Lutheran group continues to meet and hopes to set up discussions with small groups of eight or so to examine our relationships. Pr. Phil has purchased Anniversary Resources for Congregations Reformation 500 Sourcebook. This book includes a CD, hymns for the anniversary year, a movie list, “About the Lutherans” bulletin inserts, midweek Lenten Service, and more. See Pr. Phil if you would like to see this resource.
The Mission Summit, Moving Forward to Make Christ Known: The Dinner Church committee will be hosting a run through in late July. Several FLAMe Board members are planning to attend and will report in August. The Life Tree Café steering committee has contacted all member congregations to experience an actual Life Tree Café presented by Pr. Bruce Batchelor-Glader and the Port Clinton Trinity United Methodist Life Tree Café team. The theme is “To Heaven and Back” from the author of “Heaven is for Real”. Our congregations need to provide seating in groups of four, beverages, a TV/DVD, and a snack. Once it has been experienced, the steering committee hopes volunteers will be willing to join the committee and make Life Tree happen for FLAMe. The secretary was asked to send out an attachment to all congregations so that those who have not yet responded may choose a date.
FLAMe Banner: Discussion is on hold until we decide on a logo.
Rules and Governance Revision: The committee of Karen Munsterman, Michelle Schaffer, Lori Schlick, and Cathy Wobser presented proposed changes, simplifications, and updates to the final sections of the document. The Board approved the changes presented by the committee with a motion by Dee, second by Bob. Discussion followed concerning sending the document to all pastors when it is re-typed. Cathy will talk to Pr. Phil about the decorated copy that is displayed in all of our congregations. President Barb thanked the committee for its hard work.
Third Annual Erie County Recovery Walk The check was sent and Cathy provided the name change for our sponsorship to Joey Supina.
Lutheran Seminaries Campaign No news.
God’s Work. Our Hands. New event announced: Saturday, September 10th, Zion, Sandusky and St. Paul will join together to provide a breakfast to recognize both the Sandusky and Perkins first responders.
Catholic Charities Cathy shared notes from an informational meeting at St. Paul’s on the community services offered by Kristina Woods of Catholic Charities. An invitation was extended to all Board members to attend the July 19th meeting of the Sandusky Area Crisis Services meeting.
St. John’s announced the installation of their new pastor is September 7th at 7 pm and her first service will be September 11th . A reception will follow to welcome Rev. Stacy Lauer –Scovanner. All congregations are invited to welcome Pr. Stacy to FLAMe.
Zion announced that July 31st, Bishop Kinyunyu from the Dodoma Diocese will be speaking at both services, with a reception to follow. Due to the late date a quick email will be sent to all FLAMe congregations.
Pr. Monty announced that Pr. Marc Miller will be moving to Puerto Rico. Pr. Cathy Schibbler will be working with rostered leaders as a Portico coordinator for several regions. Portico is a ministry of the ELCA.
Judy brought to the floor the advent/lent devotionals. John made a motion to print 50 copies for each congregation, Cathy second. Motion passed. Judy will see if Carolyn Steinfeldt has time to assemble them again.
Zion, Huron announced that Pastor Mandy Oleson’s last Sunday will be August 7th. She will become a pastor at Salzburg International Christian church and also teach religion in the public school system of Austria. The FLAMe Board deeply regrets the loss of Pr. Mandy and the fact that another of our congregations must begin the call process.
Motion to adjourn: Motion by Karen, second, Bob was approved. The meeting closed with The Lord’s Prayer.
ANNOUNCEMENTS AND SALM CHURCH NEWS:
Sunday, July 31: Zion, Sandusky Tanzania Bishop Kinyunyu at both services
Thursday, August 11: JOY Time, an evening of Christian ministry and fun for adults with disabilities, St. Paul, 6- 7:30pm.
Sunday, August 14: Experience Lifetree Café at Zion, Sandusky, 7pm
Monday, August 15: Experience Lifetree Café at Trinity United Methodist, Sandusky, 7 pm
Thursday, August 18: Blood Drive, St. Paul Lutheran. 2-6pm
Wednesday, August 24: Experience Lifetree Café at St. Paul, Sandusky, 7 pm
Thursday, August 25: Experience Lifetree Café at Trinity, Sandusky, 7 pm
Sunday, August 28: St. Paul will host an outdoor service at 10 am followed by the Welcome Table, community meal, open to all, noon-1:30
Monday, August 29: Experience Lifetree Café at St. Peter’s Norwalk
Saturday, September 10th: Zion, Sandusky and St. Paul, breakfast for first responders, 8-11 am.
Sunday, September 11: God’s Work. Our Hands. Service Sunday.
15th anniversary of 9/11. Please keep first responders in your project planning.
Saturday, September 17th: Third Annual Recovery Walk, 9 am-11 am Sandusky Artisians Center to Shoreline Park
Date and Location: August15, 2016, St. Paul, 7 pm.
Firelands Lutherans Active in Mission (FLAMe)
Board Meeting Minutes
August 16, 2016
Present: Jane Ann Cummings, Brent Gardner, Darlene Janka, Pr. Monty Kaufman, Bob Krawetzki, Barry Laird, Judy McEowen, John Mears, Karen Munsterman, Deanna Ridenour, Michelle Schaffer, Barb Rohrbacher
Absent: Jan TerVeen, Cathy Wobser
Devotions: Michele Schaffer – Misplaced Trust / Psalm 20:7
Minutes: Minutes from July 18, 2016 with corrections approved; Dee Ridenour moved, Brent Gardner second, all in attendance motion carried to accept corrected minutes.
Finanacial Report: The report is the same as July 18, 2016, with an updated report in September. No approval warranted for financial report, for there was no activity.
JOY Time: Last meeting there were 20 in attendance, with 9 attendees and 11 volunteers. There was singing, Bingo, and snacks.
Giving Garden: Bob Krawetzki reported the next picking is Aug. 16, 2016 @ 8AM, and communication is needed to be given to the congregations for more multi-congregational support.
Stephen Ministry: No report
Pastors and Priests will be having a picnic to discuss commonality of communion, and organizing something together locally.
Discussion of a possible joint choir at the 500th Anniversary celebration is in the works.
The Mission Summit: At the first Dinner Church meeting July 20, 2016 @ The Sandusky State Theatre had 20 attendees, with a lot of good feedback. No date yet for the next Dinner meeting, but are planning on having one once a month in the Sandusky area, and opened to all area churches.
Life Tree had available dates for presentations to the congregations.
- Zion Huron – 8/14/16
- Trinity United Methodist – 8/16/16
- St. Paul – 8/24/16
- Trinity Lutheran – 8/25/16
- St. Peter Norwalk – 8/29/17
It was noted that there should be enough volunteers to sustain Life Tree.
Discussion on the banner was held, but need to check w/Cathy Wobser about logo.
Recovery Walk is September 19, 2016, the FLAMe congregations need to make sure it is In their bulletins and newsletters.
God’s Work Our Hands is being held September 11, 2016 throughout the FLAMe congregations. We are honoring the First Responders.
Renewal of the web host was completed by Pastor Ray Vance to Web Hosting Hub. Bob Krawetzki moved, Brent Gardner second to reimburse Pastor Vance. All in attendance, motion carried for reimbursement.
Mission statement / By-Laws finalization was to be sent to the pastors for review. We need to check with Cathy Wobser if the copies were sent. Discussion was held, and it was decided all the FLAMe congregations will replace the decorated copies with the new ones on a designated Sunday. All FLAMe board members are to double check where the decorated copies are displayed in their church. There should be a sample copy for the September 2016 meeting.
It was discussed that FLAMe needs to make sure to support the Firelands area, not just the Sandusky area.
ANNOUNCEMENT / CHURCH EVENTS:
Thank you was received from The Gathering.
7/24/16 Sunday – St. Paul; Sandusky outdoor service
7/31/16 Sunday – Zion; Sandusky Tanzania Bishop Kinyunyu at both services
8/11/16 Thursday – JOY Time @ St. Paul; Sandusky from 6PM-7:30PM an evening of Christian ministry and fun for adults with disabilities
8/14/16 Sunday – Zion; Huron experience Lifetree Cafe’
8/15/16 Monday – Trinity; Sandusky experience Lifetree Cafe’
8/18/16 Thursday – St. Paul; Sandusky Blood Drive 2PM-6PM
8/24/16 Wednesday – St. Paul; Sandusky experience Lifetree Cafe’
8/25/16 Thursday - Trinity; Sandusky experience Lifetree Cafe’
8/28/16 Sunday – St. Paul; Sandusky Welcome Table 12Noon – 1:30PM
8/29/16 Monday – St. Peter’s Norwalk experience Lifetree Cafe’
9/10/16 Saturday – Zion; Sandusky & St. Paul; Sandusky breakfast for First Responders 8AM-11AM
9/11/16 Sunday – Grace; Castalia Invitation for First Responders to worship, Sunday School meet and greet w/children & touch the trucks, and dinner to follow *15th Anniversary of 9/11, please keep First Responders in your plans
9/17/16 Saturday – 3rd Annual Recovery Walk @ 9AM-11AM from Sandusky Artisans Center to Shoreline Park
9/25/16 Sunday – St. Paul; Sandusky Welcome Table 12Noon-1:30PM
Adjournment: Motion Lori Schlick / 2nd Karen Munsterman
Next Meeting / Devotions: September 19, 2016 @ 7PM at St. Paul; Sandusky / Barb Rohrbacher
Firelands Lutherans Active in Mission (FLAMe)
Board Meeting Minutes
September 26, 2016
Present: Darlene Janka, Bob Krawetzki, Barry Laird, Judy McEowen, Karen Munsterman, Dee Ridenour, Barb Rohrbacher, Michelle Schaffer, Cathy Wobser, Lori Schlick, and Jane Ann Cummings
Guest: Rev. Stacy Lauer-Scovanner
Absent: Jan TerVeen
President Barb provided the devotion “It’s All Good”.
A motion was made to move our regular meeting to Monday the 26th due to a conflict with Dinner Church. The motion was made by Bob, second by Cathy. Motion passed by electronic vote. Two members stated they did not receive this communication. The secretary was not sure why that happened.
Minutes: The Secretary’s minutes from August 16, 2016 written by Barb were approved after a typing correction. Motion to accept the corrected minutes: Dee, Second: Lori. The secretary then shared two communications from Barry Gill. The first was a thank you for our sponsorship of the Recovery Walk and the second was a wrap up letter concerning the Giving Garden.
Financial Report: The checking account has $3,104.02 after payments for the FLAMe web page renewal and a sending gift to Pastor Mandy Oleson. The savings account has $4,432.63. Motion to accept the treasury report was passed. There was a short discussion about churches that have not yet mailed in their 2016 dues. A reminder letter will be sent.
Guest: Bob and Barry introduced our guest, Pastor Stacy Lauer-Scovanner. Pr. Stacy is St. John’s new pastor.
JOY Time: No grants have been written for 2017 and the group may need to fall back on FLAMe for full support.
The Giving Garden: The Giving Garden activities are completed for this year.
Stephen Ministry: The second team of care givers has one month of training remaining and will be commissioned on Sunday, October 30th.
2017 - 500th Anniversary of the Lutheran Reformation: Details have not yet been revealed by the Firelands Symphony Orchestra, but we know Opening Night in October 2017 will contain a Lutheran Reformation piece. Pr. Stacy had communications about a Joint Choir Activity in Fremont on October 30th and a hope for a possible Sandusky Joint Choir in October of 2017. There was no report, but the Board is aware of meetings to set-up a Catholic – Lutheran dialogue. Karen asked if St. John’s was interested in joining with them on this endeavor. Bob said St. John’s was looking at possibly connecting with St. Anthony’s in Milan.
The Mission Summit, Moving Forward to Make Christ Known: The Dinner Church met on September 19th at Sandusky State Theater’s State Room. Everything went well. The committee is still working on the flow of the evening. Pr. Ann presided, Pr. Phil led Scripture. The evening consists of an opening with the breaking of the Bread, a meal, Scripture, prayer, and sharing of the wine. Over 33 attended the event.
There was no Life Tree report.
Discussion followed about date conflicts with the FLAMe meeting night. There is another important Lutheran community meeting next month that conflicts with the FLAMe meeting. It is difficult to keep changing our meeting dates so Board members can attend these events. Our Board consists of active members in the Lutheran community with many commitments to our home churches. The Board asks that churches and the Firelands Network committees please respect our meeting date of the third Monday of the month by not scheduling events on that night.
FLAMe Banner: Dee and Cathy will be getting prices and sample designs for a 6’ X 4’ two-sided banner from local companies. Cathy suggested we keep the logo to a simple flame design of the companies’ choice. Another suggestion was made to include the website on the banner.
Rules and Governance Revision: The completed document will be mailed to all of our pastors and interims for review. There was discussion about making the signing of the document part of our 500th Anniversary celebration and inviting the Bishop. Cathy was asked to send a note to the Bishop inviting him to this future event.
Third Annual Erie County Recovery Walk The event took place on September 17th in spite of rain. FLAMe was one of two faith-based sponsors and our name was clearly visible on the 400+ purple t-shirts distributed to the participants. Both Barry Gill and Pr. Phil from Trinity were involved in the program.
Lutheran Seminaries Campaign Three of our congregations had speakers from Trinity Lutheran Seminary at their Sunday service as part of the September “Support Our Seminarians” campaign. Envelopes were provided with the FLAMe name for donations. Several of our Board members were surprised because they had no knowledge of the campaign being approved by FLAMe and stated their congregations were never contacted to be involved.
This led to a brief discussion about the FLAMe name being used without approval from the Board. President Barb offered to look into this and see where the miscommunication occurred.
God’s Work. Our Hands. Everyone felt the day went well. St. Paul and Zion, Sandusky made the local paper.
Michelle provided everyone with postcard invitations to Norwalk St. Peter’s New Organ Dedication and Recital.
Advent Devotional Booklet. Judy said every congregation had their advent readings. Completed devotions are due to Carolyn in October. We will be welcoming Lutheran Memorial Home as new contributors to the devotional. Additional copies were added to our count to cover the LMHome.
Congregational Visits. Barb brought to the floor the idea of the Board worshipping with our FLAMe congregations to again show unity and support.
Shared Ministry. The FLAMe-wide Shared Ministry presentation conflicts with the Board’s October meeting. Rather than try to reschedule another Board meeting, it was decided to dispense with any business and make the shared ministry meeting our October Board meeting. If pressing business arises, an electronic vote can be taken.
Motion to adjourn: Motion by Lori, second, Cathy. Motion passed. `The meeting closed with The Lord’s Prayer.
ANNOUNCEMENTS AND SALM CHURCH NEWS:
Wednesday, October 12th : Grace, Castalia Community Meal 5-6:30.
Thursday, October 13th: JOYTime, 6-7:30 @ St. Paul’s gym. This is an evening out for adults with disabilities.
Monday, October 17th, Shared Ministry presentation by LIFT @ St. Paul, 7pm.
Sunday, October 23rd St. Paul, Welcome Table, community meal, open to all, noon-1:30.
Sunday, October 30th: St. Peter, Norwalk. New Organ Dedication and Recital by Mark Thewes, Organist-Director of Music at Westbrook Park United Methodist Church in Canton, Ohio
Sunday, November 20: St. Paul, Welcome Table, community meal, open to all, noon-1:30.
Wednesday, November 23: St. Paul, Thanksgiving Service @ 7:00 PM
Sunday, December 18: St. Paul, Welcome Table, community meal, open to all, noon-1:30.
October 17th - Board will convene with the shared ministry presentation at St. Paul.
November 21st - St. Paul, 7 pm.
Devotion: Cathy Wobser